They read for you
Receipts, invoices, project calls, minutes, certified mail: they pull out what matters and file it in the right place.
The management platform with AI agents built in
InnoDesk, the management platform for innovation ecosystems
For clusters, technopoles, innovation hubs: manage members and stakeholders, projects, events, people, communication and accounts in one place. AI agents read, write and search for you; your staff decide.
Used every day by the staff of Clust-ER Health Emilia-Romagna.
AI agents do the tedious parts
They work inside InnoDesk, on your organisation's data: they read documents, write drafts, look for opportunities and answer where you work. Everything stays a draft.
You can use your own AI and the subscription you already pay for: Claude, ChatGPT*, Gemini*, DeepSeek*… Or, for a fee, our plugin with a dedicated AI.
Expenses agentworking
Here are the receipts from the Brussels trip📎 3 photos from my phone
- Read 3 receipts: train, hotel, dinner
- Matched to the trip «Brussels, 12–13 March»
- The hotel was paid with the company card: nothing to reimburse
- Two expenses to reimburse, €214.60 in total
Expense claim draftedA person confirms it
They write drafts
Mailings, newsletters, emails to members about opportunities, agendas, minutes, website articles and their translations.
They search and flag
EU calls with a fit score for each member, new startups in your field, news about members, duplicate records, deadlines.
They answer where you work
An email to the InnoDesk mailbox, a message in Google Chat, a question from your own Claude: the right agent picks it up.
The machine prepares, a person signs.Agents never send and never delete: they propose, and your staff decide.
* Coming soon: today ChatGPT, Gemini and DeepSeek connect with an API key, for the parts that don't search the web or read files. With Claude everything works. You choose among the plugins.
The InnoDesk connector
Talk to InnoDesk straight from Claude
Ask Claude about your members, events, proposals and your board, in the chat you already use: it answers with InnoDesk data, read with your own permissions.
ClaudeInnoDesk connected
Which of our members are going to the November fair? And what's due for me next week?
InnoDesk · eventsInnoDesk · board
3 members are attending the European medical fair on 17 November. On your board next week: the general assembly on 27 November and the medical devices matchmaking on 3 December.
To-do added to your board"Confirm the 3 members for the fair"
In the Claude chat
On the web and in the app: add InnoDesk to your connectors once, with your own login, and ask the way you would ask a colleague.
With Claude in Chrome
Claude's browser extension also works in the InnoDesk pages you have open. And with +InnoDesk you bring in the page you are looking at: an event, a company, a person on LinkedIn.
With your permissions, no more
Claude reads as you do, and writes only to your personal board. People's emails and phone numbers never leave InnoDesk; you can disconnect from your profile.
Other AIs*
ChatGPT, Gemini and Copilot, with the same connector.
It's the InnoDesk in your Claude plugin. * Coming soon.
Data and analytics
Understand how your ecosystem grows
Everything that goes through InnoDesk becomes data: members, companies, projects, partners, events, countries. Ask in plain words and the answer comes with charts, to decide where to invest and to make the case to policy makers.
Project analyticsreport ready
In which topics is our members' participation in EU projects growing?
Topics of projects with members, last three years
Digital health went from one project in ten to one in three; biotechnology is stable.
Where it grows
Members, companies and projects by topic, territory (NUTS) and year: where your ecosystem gets stronger and where it thins out.
How it goes international
Country by country, who has really been there, through missions, events and project partners, and who would like to go: intentions are never mixed up with facts.
Analytics in plain words
"How much do companies weigh against universities in Horizon projects?" The AI answers with a written report and the charts to read it, ready to download.
Forecasting*
Projections on members, projects and funding, to see early where people and resources will be needed.
Data-driven policy*
Indicators and reports ready for regions, ministries and the European Commission. Regional monitoring is already there: in Emilia-Romagna, the one for ART-ER.
* Coming soon.
All the work of your ecosystem, one package at a time
Start with your member directory and add the rest when you need it. You pay for the people who work in InnoDesk; members and board members who only read get in for free.
Who is in your ecosystem
One record for every member and stakeholder, with its whole history: projects, events, emails, fees and contact people.
- Members, fees and membership applications
- Regional, national and international stakeholders
- Contacts, startups, tech transfer
- Records completed from the web with AI
- Search written the way you would say it
The heart of InnoDesk: almost every other package reads its data.
Who does what, by when
The staff's task board, with events, proposals and deadlines that show up on their own; every task with its owner, due date and checklist.
- Kanban board of tasks
- Tasks with owner, due date and checklist
- Events, proposals and deadlines added automatically
- Personal log and private boards
- Notifications by email and in Google Chat
Included in every plan, together with users and permissions, your name, logo and colours, mobile use and the Chrome extension.
From the call to the funded project
Proposals with partners already in your directory, budget and deadlines. When a proposal is funded, it becomes a project with its work packages.
- Project proposals and projects
- EU calls ranked against your themes and your members'
- Enterprise Europe Network opportunities
- Catalogue and analysis of research projects
Requires the Ecosystem package.
Accounts, expenses and governance in order
Snap a receipt with your phone and it lands in the right trip. Expenses paid with the company card are kept apart from those to reimburse.
- Travel and expense claims, receipts from a photo
- Accounts, invoices and financial reports
- Staff and payroll
- Board meetings, general assemblies and minutes
- Goals and indicators
Can also be taken on its own.
Your organisation's voice, to the right people
Emails to members with each one's name at the top, mailings and newsletters laid out with your template, LinkedIn posts.
- Emails to groups of members and stakeholders
- Mailings and newsletters written in chat
- Mailing lists and unsubscribes
- An archive of everything that went out
Requires the Ecosystem package.
From the invitation to the minutes
The events you organise and the ones you attend, with who is going, registrations and a shared calendar.
- Events, your role and their status
- Registration forms
- Minutes from the transcript
- Business cards from a photo
Requires the Ecosystem package.
Your public website, written by InnoDesk
Pages, news in two languages, members and projects: the website updates itself from your records, with no second system to keep in sync.
- Two designs, in your colours
- Articles and translations prepared by AI
- Member and project pages always up to date
Can be taken on its own; with Ecosystem it shows members and projects by itself.
The screenshots come from InnoDesk, on a demo archive with made-up data. The interface is currently in Italian.
InnoDesk was born inside a cluster, for a small staff looking after members, stakeholders and EU projects.
Clust-ER Health Emilia-Romagna, the association of the health and wellbeing industries of the region.
Members and stakeholdersthe cluster's whole directory
EU projectsfrom proposals to work packages
Events and tripswith expenses and minutes
Newsletters and mailingsto groups of members
Budget and reportingaccounts, invoices, payroll
The public websiteserved by InnoDesk
Your data stays yours
A member directory holds names, roles and contact details of real people. InnoDesk treats them that way.
One archive per customerEach organisation has its own instance and address: nothing shared with other customers.
Servers in ItalyWith a backup every night.
Export everythingWhenever you want, in open formats, even if you stop using InnoDesk.
AI can be switched offAI features are turned on one by one, and can stay off.
Your documents, in your own folders
Google DriveInnoDesk stores and reads documents in your organisation's Drive folders: proposals and projects, card receipts, payslips. They stay yours and open outside InnoDesk too.
Other storage*OneDrive and SharePoint, Dropbox, Box.
* Coming soon.
Pay for the people who work in InnoDesk, not for those who read
A price per user per month, for those who work in InnoDesk every day. Members, board members and auditors who only read get in for free, as many as you like.
Essential
€6.90per user per month, excl. VAT
- Project management: board, tasks, log
- Ecosystem: members, stakeholders, contacts, startups
- Read-only users for free
- AI agents with an AI plugin
- Email support
Recommended to start
Professional
€9.90per user per month, excl. VAT
- Everything in Essential
- Two packages of your choice among Funding & projects, Financial, Communication, Events and Website
- Read-only users for free
- AI agents with an AI plugin
- Email and phone support
Complete
€12.90per user per month, excl. VAT
- All packages
- Your organisation's public website
- Read-only users for free
- AI agents with an AI plugin
- Email and phone support
Onboarding · €2,500One-off: data import, setup, a morning of training.
Extra package · €1.50 per user per monthOn Essential or Professional, when you need it.
Website migration · €1,500One-off, if your existing website moves to InnoDesk.
Plugins, on top of the packages
They add to any plan, per user per month. To switch the agents on you need one of the two AI plugins: yours or ours.
Connect your AI
€1.00 per user per month
InnoDesk works with your AI and your subscription: Claude, ChatGPT*, Gemini*, DeepSeek*. You pay the usage to the provider directly, with no mark-up.
InnoDesk AI
€12.00 per user per month
A dedicated AI, Claude, provided by us and ready to go: usage included up to €10 per user per month, anything above at cost.
InnoDesk in your Claude
€2.00 per user per month
The Claude connector: ask about members, events and proposals from the Claude chat, with your own permissions.
Google Workspace
€1.00 per user per month
Gmail, Calendar, Drive and Chat: outgoing email, invitations, project folders, receipts sent in chat.
* Coming soon.
| What's included | Essential | Professional | Complete |
|---|---|---|---|
| Project management: board, tasks, log | ✓ | ✓ | ✓ |
| Ecosystem | ✓ | ✓ | ✓ |
| Funding & projects | +€1.50 | your choice | ✓ |
| Financial & governance | +€1.50 | your choice | ✓ |
| Communication | +€1.50 | your choice | ✓ |
| Events | +€1.50 | your choice | ✓ |
| Website | +€1.50 | your choice | ✓ |
| Read-only users | free | free | free |
| AI agents | with an AI plugin | with an AI plugin | with an AI plugin |
Prices excl. VAT, per working user per month; "+€1.50" and the plugins are per user per month. The yearly plan is paid in advance by bank transfer on invoice; the monthly plan by card only, with one month's notice to cancel. Users can be added when needed and are billed from the month they join.
From the first call to real work in one month
The demo
Half an hour on your cases: a member, a call, an expense claim, with the agents at work. On a test archive, not yours.
The proposal
Two pages with packages, plugins, price and timing, ready for your board.
Onboarding
We import members and contacts from your spreadsheets or your old CRM, and set up name, logo, colours and AI.
The first month
A weekly call with your staff, until InnoDesk is where the work happens.
How would you like to start?
Write to us
For a question, a quote or to find out whether it fits you.
info@innodesk.aiFrequently asked questions
How much does it cost?
From €6.90 per user per month on the Essential plan: with 5 working users, €414 a year. On top of that, a one-off onboarding fee of €2,500 and the plugins you choose, such as AI. The plans are in the Pricing section.
Who pays and who doesn't?
You pay for the people who work in InnoDesk: the staff who write records, prepare emails, follow projects and expense claims. Members, board members and auditors who only read, with no editing and no AI features, get in for free and in any number.
Which AI does it use?
The one you choose. With the "Connect your AI" plugin you use your Claude subscription, and you pay the usage; ChatGPT, Gemini and DeepSeek subscriptions are coming soon, and today these models connect with an API key, for the features that don't search the web or read files. With "InnoDesk AI" we provide a dedicated AI, Claude, with usage included up to €10 per user per month.
Can I use InnoDesk from Claude or another AI?
From Claude, yes: with the connector (the "InnoDesk in your Claude" plugin) you ask about members, events, proposals and your board, on the web and in the app, with your own permissions; and Claude in Chrome also works in the InnoDesk pages open in your browser. ChatGPT, Gemini and Copilot are coming soon.
Do I need to know how to use AI?
No. The agents work inside InnoDesk's pages: you snap a receipt, write in chat what newsletter you want, press "Complete from the web" on a record. You find the rest ready, as a draft.
Can I use InnoDesk without AI?
Yes. Without an AI plugin InnoDesk is still the system for members, projects, events and accounts; and even with the plugin, features are switched on one by one.
Is our data safe?
Each organisation has its own separate archive, on a server in Italy, with a backup every night. Permissions are set role by role: who sees contact details, who sees the accounts, who sees certified mail. And you can export your data whenever you want.
Can we bring in the data we already have?
Yes: members, contacts and projects are imported from your spreadsheets or from the CRM you use today. We do it for you, during onboarding.
We are a technopole, an EDIH or a hub: is it for us?
Yes: the job is the same, only the words change. Company and partner directory, project management, funded projects, events, communication and accounts are ready. The package for your service catalogue, company requests and the indicators your funder asks for, such as those EDIHs report to the European Commission, is in preparation: let's talk about it in the demo.
Which territories does it cover?
39 European countries: the 27 EU member states, Switzerland, Norway, Iceland and Liechtenstein, and the candidate countries, from the Western Balkans to Türkiye and Ukraine. Your territory is chosen in the European NUTS classification, from country down to province, and name, logo and colours are yours. The interface is in Italian today. Some modules designed for the Emilia-Romagna Region, such as the ART-ER monitoring, remain a regional extension.
How long does it take to start?
About a month from signing: one week for import and setup, then three weeks working alongside your staff.
Book a demo
Tell us how you work today and what you are interested in: we will suggest a date.
